Document property condition at tenant transitions to protect owners and resolve disputes
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☐ Move-In ☐ Move-Out
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💡 Instructions: Rate each item's condition: E = Excellent, G = Good, F = Fair, P = Poor, N/A = Not Applicable. Take timestamped photos of every room. Note any damage beyond normal wear and tear.
Kitchen
Item
Move-In
Move-Out
Notes / Damage Description
Countertops
Cabinets (doors, hinges, shelves)
Sink & faucet
Garbage disposal
Dishwasher
Stove/oven (burners, knobs, interior)
Range hood / exhaust fan
Refrigerator (exterior, interior, seals)
Microwave
Flooring
Walls & ceiling
Light fixtures & switches
Outlets (all functional)
Windows & screens
Cleanliness
Living Room / Dining Room
Item
Move-In
Move-Out
Notes / Damage Description
Flooring / carpet
Walls & ceiling
Windows & screens
Window coverings (blinds/curtains)
Light fixtures & switches
Outlets (all functional)
Doors (entry, closet)
Fireplace (if applicable)
Ceiling fan
Cleanliness
Bedroom(s) — Repeat per bedroom
Bedroom #: _____
Item
Move-In
Move-Out
Notes / Damage Description
Flooring / carpet
Walls & ceiling
Windows & screens
Window coverings
Closet (doors, shelves, rod)
Light fixtures & switches
Outlets
Door & lock
Ceiling fan
Smoke detector
Cleanliness
Bathroom(s) — Repeat per bathroom
Bathroom #: _____
Item
Move-In
Move-Out
Notes / Damage Description
Toilet (function, seat, base seal)
Bathtub / shower
Shower head & fixtures
Sink & faucet
Vanity / cabinets
Mirror
Towel bars / hooks
Exhaust fan
Flooring
Walls & ceiling (check for mold)
Caulking (tub, shower, sink)
Light fixtures & switches
Outlets (GFCI)
Cleanliness
Exterior / Common Areas
Item
Move-In
Move-Out
Notes / Damage Description
Front door & lock (all keys work)
Back/patio door & lock
Patio / balcony condition
Garage / parking space
Mailbox & keys
Landscaping (tenant responsibility?)
Trash / recycling bins
Storage unit (if applicable)
Systems & Safety
Item
Move-In
Move-Out
Notes / Damage Description
HVAC (heating & cooling test)
Thermostat
Water heater
Smoke detectors (all rooms)
CO detectors
Fire extinguisher
Electrical panel (accessible)
Water shut-off (labeled)
Keys & Access Devices
Item
Qty Issued
Qty Returned
Notes
Front door key
Deadbolt key
Mailbox key
Garage remote / key
Gate fob / code
Storage key
Meter Readings
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Additional Notes
Inspector Signature / Date
Tenant Signature / Date
💡 Best Practices:
• Always do inspections with the tenant present — it prevents disputes later.
• Take 50+ timestamped photos per inspection. Organize by room in a shared folder.
• Complete move-out inspection within 24 hours of tenant vacating.
• Normal wear and tear ≠ damage. Know your state's definition before charging deposits.
• Keep completed checklists for 7+ years (check your state's statute of limitations).
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